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Photographic Duplication - Procedures for On Site
Duplication
Photographic – On Site
Illegible or incomplete forms will result in the cancellation of photoduplication orders.
1. Review charges on Photoduplication Price List and consult reference archivist regarding permission for any non-personal use. Note that payment in advance by cash, check, money order, credit card (MasterCard, American Express or Visa) or IDT is required. Texas sales tax of 8.25% is applicable to all Texas transactions. Patrons with Tax Exempt Status must complete the TEXAS SALES AND USE TAX EXEMPTION form 01-339. Merchandise shipped out of state is not taxed. Do not make payment until the Photo Services Coordinator has contacted you.
2. Flag the materials you want photographed with green sheets and return them in their container to the reference archivist. Please be sure to check on the back to see if there is a digital image [di_##### or e_xx_####], copy negative [CN#####] or color transparency [CT####] number and include that in the "Special Instructions" column on the green Photograph Order Form.
3. Print legibly and fill out the green Photograph Order Form, including box or call numbers, a precise description of the material to be photographed, and the type of photographic reproduction desired. Include all necessary contact information, as well as UT student or other UT Systems affiliation status and whether photographs will be picked up or mailed.
4. Give your completed Photograph Order Form, and Permission to Publish or Use Reproductions of Materials form if some sort of publication of the item(s) is intended, to the reference archivist in the Reading Room.
5. The Photo Services Coordinator will contact you with an invoice by email. Payment must be made in advance by cash, check or money order, or credit card (Visa, MasterCard or American Express).
6. Completion of orders averages between two and three weeks. Larger orders may take longer. If time is a concern, contact the Photo Services Coordinator directly at 512-495-4555 or cah.photos@austin.utexas.edu.
7. Your approved Permission to Publish form will be returned to you with your photo order.
8. For questions about delivery times, prices or any other questions contact the Photo Services Coordinator at: 512-495-4555 or email: cah.photos@austin.utexas.edu.
Restrictions:
1. Scanners are not permitted in the reading room.
2. Cameras, digital cameras, video equipment, sound recording equipment, etc. may be used only with special permission from the CAH Staff and by appointment.
3. Written permission to publish or display reproductions of CAH materials must be secured from the Center prior to the use of the materials. Please request a Permission to Publish or Use Reproductions of Materials form from the Reading Room Staff.